Financial Aid Recipient Obligations and Information
Satisfactory Academic Progress
Any student receiving Federal Student Financial Aid at Craven Community College (CCC) must maintain satisfactory academic progress in the course of study they are pursuing in order to continue receiving aid. CCC’s satisfactory academic progress (SAP) requirements are:
Satisfactory academic progress requirements will be monitored at the end of each semester.
Financial Aid Warning Period
Students who do not meet the requirements in (1) or (2) above will be placed on warning and notified of their status through their campus email by the Financial Aid Office. Students may continue to receive financial aid while on warning.
Continued eligibility for aid is determined at the end of the warning term. Students still not meeting the requirements in (1) or (2) above will be placed on Financial Aid Suspension and financial aid will be terminated until the requirements are met.
NOTE: Students cannot receive funds from any financial aid program while on financial aid suspension.
A student may appeal suspension from financial aid in the case of extenuating circumstances. Appeals generally will be considered when the student has experienced: 1) an extended illness or hospitalization; 2) an accident which incapacitates the student; 3) an extended illness of an immediate family member which results in greater family responsibilities for the student; or 4) a grade change.
The procedure for an appeal is as follows:
Reinstatement of Aid after Suspension
If a student’s aid is reinstated after suspension, then the student is placed on probation. Students may continue to receive aid each semester even if the cumulative satisfactory progress requirements are not met as long as the following conditions are met:
All CCC courses attempted, developmental, repeated and/or completed (all grades including F, AW, W, and I) in the student’s program of student will be assessed each semester.
NOTE: For financial aid purposes,
a) students cannot receive financial aid for audited classes and credit by exams and these classes are not counted as hours attempted;
b) classes dropped during the “drop/add period” are excluded from financial aid satisfactory progress determinations;
c) when a student enrolls in a class and subsequently switches to another section of the same class, that class is not counted twice when computing the hours attempted.
Aid may NOT be used to preregister while on probation.
A student who fails to adhere to these conditions will be re-suspended. Students who are re-suspended will not be allowed to re-appeal.The Financial Aid Administrator will notify the student of their status through the student’s college email when placed on probation or suspension. However, it is the student’s responsibility to track his/her progress and not totally rely on the school’s notification.
Receiving Financial Aid
Students who have completed the aid process and are eligible for financial assistance will be able to view their Award Letter on Web Advisor. The award letter will indicate the types and amounts of aid for which the student is eligible. Pell award will be adjusted according to the number of credit hours attending; i.e. three-fourths time (9-11 hours), half-time (6-8 hours) and less than half-time (1-5 hours).
Grant checks will be mailed according to the dates listed on the financial website under Important Dates at www.cravencc.edu.
NOTE: Make sure your address is correct in Student Services.
Students receiving the Pell Grant, the North Carolina Community College Grant (NCCCG) and the North Carolina Education Lottery Scholarship (NCELS) may charge their tuition, fees, and books against their grants during pre-registration and registration.
NOTE: Students will be responsible for any amount owed that aid does not cover. This must be paid by the end of preregistration/registration.
You have to be attending a class in order to receive financial aid for that class (including loans). If a student has some classes that begin at the beginning of a term and some classes that begin at a later date (Late-start and B-Term classes), this can affect a student’s Pell grant refund at the first published disbursement date and can prevent a student from getting a loan disbursement at the first published disbursement date for that term.
For example, if a student is enrolled for 5 credit hours in a class that begins the first day of the semester and 2 credit hours for a B-Term class, the student’s Pell Grant will be adjusted to an amount the student is eligible for 5 credit hours for the first published disbursement date of the term. Once B-Term begins, the student will be 7 credit hours and the student’s Pell Grant will be adjusted again to include this class. If a student wanted to receive a loan, the student would not be eligible for the loan disbursement until after B-Term begins.
To receive a loan, a student has to be attending at least 6 credit hours.
Conditions of Financial Aid
Tuition Refund Policy
As mandated by the North Carolina Legislators, Craven Community College follows the state refund policy as established by the North Carolina Community College System. This state policy provides for a 100% refund of tuition if a student requests a refund prior to the first day of class for the enrollment period. This policy also provides for a 75% refund of tuition up to the 10% point of the semester. The student activity fee is refundable in the same manner as the tuition.
NOTE: This policy is subject to change by the North Carolina Community College System.
Return of Unearned Federal Aid
Effective Fall 2000, students receiving federal aid, who withdraw from school before the 60% of the semester, may owe a portion of the aid already received for the semester. This will be figured by the Financial Aid office and prorated according to the federal guidelines. Students will be notified in writing as to the repayment amount. If a student fails to make the repayment, the student’s account will be referred to the U.S. Department of Education for collection. This must be repaid before any additional federal aid can be awarded at any college.
What are my Responsibilities as a student?
It is your responsibility as a Financial Aid Student to: