Student Registration and Records

The Student Records Office provides administrative support services to students, faculty and staff related to registration and student records. Craven Community College has approved a student records policy for the protection of the privacy of students and their academic records.

• Registration Procedures
• Graduation Requirements and Procedures | Commencement
• Transcript and Enrollment Verification Requests | Transcripts Request from other colleges/high schools
• Transcripts Evaluations
• Student Forms | Student Educational and Privacy Rights
• Contact and Other Information

Registration Procedures

WebAdvisor Registration:

NOTE: Students who have earned 12 or more credit hours can use WebAdvisor to register online at anytime during the registration session. Select WebAdvisor to register for your classes.

Traditional Registration (with an academic advisor):

New students, high school students taking dual enrollment classes and any returning students who have earned fewer than 12 college-level credit hours cannot use WebAdvisor to register.  These students must meet with an academic advisor to register for classes.

Also, students in the Aviation System Technology, Basic Law Enforcement Training, Cosmetology, Health Information Technology, Pharmacy Technology, Physical Therapist Assistant and Nursing programs, as well as all non-degree seeking students, cannot use WebAdvisor to register.  These students must also meet with an advisor.

• During registration, schedule a meeting with your academic advisor to register for classes. If you are unsure who your advisor is, you can stop by or contact Student Services at (252) 638-7200, the Havelock campus at (252) 444-6005 or the Cherry Point office at (252) 444-6000.
• You and your advisor will plan your schedule for the upcoming semester. At this time, he/she will register you for your classes.
• After your schedule is entered into the computer, you can go to the Student Accounts Office, at the New Bern Campus in the Student Center, Room 103 or the Havelock Campus in the Redd Building, Room 104 to pay your tuition and fees.

All students are strongly urged to register during the registration periods preceding the term they plan to enroll. (See Academic Calendar / Class Schedules for dates and times.)

Graduation Requirements and Procedures

Applicants for degrees, diplomas and certificates are required to file a formal application for graduation prior to the deadline published in the academic calendar. The Student Records Office verifies graduation eligibility and completion of all credential requirements.

Graduation Requirements

• The minimum number of course credit hours prescribed in the program of study has been completed. A student receiving an Associate Degree must complete a minimum of 25 percent of the respective program credit hours at Craven Community College.
• All courses have been completed with a cumulative quality point average of at least 2.0.
• Students who intend to transfer credits from another school to meet Craven  graduation requirements must complete these requirements within three years of the last term they attended Craven.
• All financial obligations to the College have been met.
• All graduating associate degree students are required to take the ETS Proficiency Profile Assessment during the semester they plan to graduate. The ETS Assessment is designed to measure the academic skills developed through our general education courses. The ETS Proficiency Profile Assessment is administered in the Academic Skills Centers on the New Bern and Havelock campuses or online.

Select ETS Proficiency Profile Assessment for additional information on test options, times and procedures.

Graduation Procedures

You must complete all graduation requirements before the application deadline.(See Academic Calendar for dates.)

• Complete your Application for Graduation - (doc). Please use the correct Major Codes - (pdf) when completing your Credential Data information.
• Review your Application for Graduation with an academic advisor.
• Pay and submit your $15 graduation fee, submit a copy of your Application for Graduation, Academic Evaluation and ETS Proficiency Profile Assessment to the Student Accounts Office.
  NOTE: THE GRADUATION FEE IS NON-REFUNDABLE
• We will mail your credentials after we have certified that your requirements have been completed. Please allow three (3) weeks after the semester ends to receive them.
• You will receive additional information in April to elect participation in the spring graduation ceremony held in May. You must complete all graduation requirements to participate in the ceremony.
• Your graduation application will remain on file for one (1) year from your Semester of Completion date - if you do not complete your graduation requirements on time. The graduation fee is also good for one year. You must remain continuously enrolled with exception of the summer term - to graduate under your current catalog of record. Please contact your academic advisor if you have questions regarding your graduation requirements.

Commencement

Select Commencement 2011 to review the Commencement information.

Please send an e-mail to studentrecords@cravencc.edu with subject line Commencement for any questions or concerns.

Students must complete all course work and graduation requirements to participate in the ceremony.

Transcript and Enrollment Verification Requests

• Craven Community College holds all student records in confidence. Enrollment verifications, transcripts, and other pertinent information will be made available only upon request of the student. The student must sign a statement authorizing release before an enrollment verification or transcript will be sent to other colleges, employers or other agencies.
• Enrollment Verifications or transcripts will not be released by e-mail. Federal law requires all schools to obtain the student's signature to release such records.
• All financial obligations to the College must be cleared prior to releasing a transcript or enrollment verification.
• All requests for transcripts or enrollment verifications should be made to the Student Records Office.
  • There is no charge for enrollment verifications.
  • Transcript fees and Plcement Test Scores are $5.00 per copy.
• Checks or money orders should be made payable to Craven Community College. The Student Accounts Office also takes credit card payments. Please call (252) 638-7268 to make payments.

Please Allow 3-5 Business Days for Processing.

Select Enrollment Verification/Transcript Request Form - (doc) to view/download the Request Form.

How to Request Transcripts from other colleges and/or high schools

• Use this form to request transcripts from your high school. If you have attended another college or university, Craven Community College requires transcripts before your application for admission can be processed.
• Select the Transcript request from other schools Form - (doc), it is the Form used to request a transcript from another institution including high school, college and/or university.
• If you prefer, you may go directly to the institution's Web site to obtain its transcript request form. Remember, forms require your signature, although many institutions will accept a fax copy.
• Many institutions charge a fee for transcripts requests. Payment should accompany a transcript request. There will likely be a delay in processing your request if you do not do so. Please contact the institution you attended for fee and mailing address information.

Transcript Evaluations

E-mail studentrecords@cravencc.edu (Use Subject line: Transcript Evaluations) or call (252) 638-7200 for questions or more information.

Student Forms

Please choose from the list of forms below. To save to your computer right click and choose "Save target as.."

Student Educational and Privacy Rights

Student Records and Privacy Rights Policy - (pdf)

Student Educational and Privacy Notice - (pdf)

Contact and Other Information

Student Records Office
Craven Community College
800 College Court
New Bern, NC 28562
Phone: (252) 638-7200
Fax: (252) 638-4649
Email: studentrecords@cravencc.edu