<
back more
...
Financial
Aid Handbook
Satisfactory Academic Progress
General
Requirements
Any
student receiving Federal Student Financial Aid at Craven
Community College (CCC) must maintain satisfactory academic
progress in the course of study they are pursuing in
order to continue receiving aid. CCC’s satisfactory
academic progress (SAP) requirements are:
1.
Maintain a minimum cumulative grade point average of
2.00.
2.
Pass two-thirds (67%) of the course work attempted.
Course work attempted includes withdrawals, automatic
withdrawals, incompletes, and repeated courses. Developmental
course work or courses taken at another institution
do not count toward courses attempted or passed.
3.
Complete degree requirements within 150% of the published
program length for a full-time student. For example,
a student in the college transfer curriculums must complete
the degree by the time they have attempted 96 credit
hours (64 x 150%). Students who exceed this maximum
time frame will not be eligible for any further aid.
Satisfactory
academic progress requirements will be monitored at
the end of each semester, once a student has attempted
twelve credit hours.
Financial
Aid Probation
Students
who do not meet the requirements in (1) or (2) above
will be placed on probation and notified of their status
in writing by the Financial Aid Office. Students may
continue to receive financial aid while on probation.
However, loan checks will not be disbursed during the
probationary period.
Continued
eligibility for aid is determined at the end of the
probationary term. Students may receive aid the next
semester even if the cumulative satisfactory progress
requirements are not met as long as the following conditions
are met:
• GPA must be a 2.5 or better for semester if
cumulative GPA is below a 2.0;
• The student has not attempted the maximum number
of hours (150% of the published program length); and
• The student must earn passing grades in two-thirds
of attempted hours each semester or its equivalent,
which is two short sessions. A short session is one-half
the length of a full semester.
For
example:
If
student’s financial aid award is based on: Student
must earn:
12 credit hours (full-time) 8 credit hours
11 credit hours (3/4 time) 7 credit hours
10 credit hours (3/4 time) 7 credit hours
9 credit hours (3/4 time) 6 credit hours
8 credit hours (1/2 time) 5 credit hours
7 credit hours (1/2 time) 5 credit hours
6 credit hours (1/2 time) 4 credit hours
5 credit hours (less than ½ time) 3 credit hours
4 credit hours (less than ½ time) 3 credit hours
3 credit hours (less than ½ time) 2 credit hours
2 credit hours (less than ½ time) 2 credit hours
1 credit hour (less than ½ time) 1 credit hour
All
CCC courses attempted, developmental, repeated and/or
completed (all grades including F, AW, W, and I) in
the student’s program of student will be assessed
each semester. Note: For financial aid purposes, a)
students cannot receive financial aid for audited classes
and credit by exams and these classes are not counted
as hours attempted; b) classes dropped during the “drop/add
period” are excluded from financial aid satisfactory
progress determinations; c) when a student enrolls in
a class and subsequently switches to another section
of the same class, that class is not counted twice when
computing the hours attempted.
Aid
may not be used to preregister while on probation.
Financial
Aid Suspension
Any
student on probation who fails to make satisfactory
progress during the probationary term is suspended from
financial aid for the next semester he or she attends
and will not be eligible for financial aid until satisfactory
progress is demonstrated. Students cannot receive funds
from any financial aid program while on financial aid
suspension.
Reinstatement
of Aid after Suspension
Aid
may be reinstated if a student meets CCC’s satisfactory
academic progress as stated in “General Requirements”
or earns at least twelve (12) curriculum credit hours
with a “C” or better. The suspension for
the semester includes second session classes offered
during that semester. Students will not be paid retroactively
for the period of suspension unless they have been reinstated
as a result of a reevaluation.
The
financial aid administrator will notify the student
of their status in writing when placed on probation
or suspension. However, it is the student’s responsibility
to track his/her progress and not totally rely on the
school’s notification.
Reevaluation
of Suspension
A
student may appeal suspension from financial aid in
the case of extenuating circumstances. Appeals generally
will be considered when the student has experienced:
1) an extended illness or hospitalization; 2) an accident
which incapacitates the student; 3) an extended illness
of an immediate family member which results in greater
family responsibilities for the student; or 4) a grade
change.
The
procedure for an appeal is as follows:
1.
The student must indicate in writing to the Director
of Financial Aid the reason why he/she did not meet
the satisfactory academic progress requirements. Documentation
from the student’s advisor, family physician or
others involved in the situation is required to support
the appeal.
2.
The director will reconsider extenuating circumstances
to determine whether reinstatement of aid is justified
and will notify the student in writing of the decision.
Conditions
of Financial Aid
1. Financial Aid is awarded for two semesters (fall
and spring).
2. To receive SEOG, NCCG, Stafford loan and, in some
cases, Pell Grant funds, you must be enrolled at least
half time (six hours). NCSIG requires full-time (12
or more hours) enrollment. Enrollment status is checked
before disbursement can be made.
3. Enrollment status for financial aid purposes is determined
at the end of drop/add and when Attendance Verification
forms are received in the Financial Aid Office.
4. Audited courses or credit-by-examination courses
are not counted in the enrollment status and may result
in a repayment.
5. Up to 30 credit hours of developmental course work
and all prerequisite courses are counted in enrollment
status.
6.
Only tuition and fees may be charged against your Pell
Grant during pre-registration. Books and supplies may
be charged beginning approximately one week before the
first day of classes. Charging of your tuition, fees,
books and supplies against your grant will end with
drop/add each semester.
7. No one other than the student may charge against
the student’s account. The student will be held
liable for any charges that exceed his/her financial
aid awards.
8. Students receiving Federal Student Aid must maintain
satisfactory academic progress. There are three components
to this requirement:
1)
Maintain a minimum 2.00 cumulative grade point average;
2) Pass two-thirds (67%) of all course work attempted
(attempted course work includes withdrawals, automatic
withdrawals and incompletes -- it does not include remedial
course work); 3) Complete program of study within 150%
of the published program length. (See also ACADEMIC
PROGRESS, page 14.)
9.
Financial Aid recipients must reapply for aid every
academic year. Applications for the upcoming year are
available in January.
Student
Rights and Responsibilities
WHAT
ARE MY RIGHTS?
I have the
right to ask the school:
1. the names
of its accrediting and licensing organizations
2. about its programs; its instructional, laboratory,
and other physical facilities; and its faculty
3. what the cost of attending is, and what its policy
is on refunds to students who drop out
4. the school’s loan default rate (25 percent
of higher results in student loan restrictions)
5. the school’s graduation rate, withdrawal rate,
and job placement rate in my program
6. what financial assistance is available, including
information on all federal, state, local, private and
institutional financial aid programs
7. what the procedures and deadlines are for submitting
applications for each available financial aid program
8. how it selects financial aid recipients
9. how it determines my financial need (This process
includes how costs for tuition and fees, room and board,
travel, books and supplies, and personal and miscellaneous
expenses are considered in my cost of education. It
also includes the resources considered in calculating
my needs such as parental contribution, other financial
aid, assets, etc.)
10. how much of my financial need, as determined by
the school, has been met
11. how and when I’ll be paid
12. to explain each type and amount of assistance in
my financial aid package
13. what the interest rate is on any student loan I
have, the total amount I must repay, the length of time
I have to repay, when I must start repaying, and what
cancellation or deferment (postponement) provisions
apply
14. if I am offered a College Work Study job--what type
of job it is, what hours I must work, what my duties
will be, what the rate of pay will be, and how and when
I’ll be paid
15. to reconsider my aid package, if I believe a mistake
has been made, or if my enrollment or financial circumstances
have changed
16. how the school determines whether I am making satisfactory
progress, and what happens if I’m not
17. what special facilities and services are available
to the handicapped
18. to have all of my financial information remain confidential
WHAT
ARE MY RESPONSIBILITIES?
It is my
responsibility to:
1. review and consider all information about the school’s
program before I enroll
2. pay special attention to my application for student
financial aid, complete it accurately, and submit it
on time
3. know and comply with all deadlines for applying or
reapplying for aid
4. provide all documentation, corrections, and/or new
information requested by either the financial aid or
the agency to which I submitted my application
5.
notify my school of any information that has changed
since I applied
6. read, understand, and keep copies of all forms I’m
asked to sign
7. repay any student loans I have; when I sign a promissory
note, I am agreeing to repay my loan
8. complete entrance and exit counseling as required
by the college
9. notify my school of a change in name, address, or
attendance status; I must notify my lender also
10. satisfactorily perform the duties of a Federal Work
Study student
11. understand my school’s refund and repayment
policy
12. report the source and amount of any other financial
assistance received outside of the school
Tuition
Refund Policy
As mandated
by the North Carolina Legislators, Craven Community
College follows the state refund policy as established
by the North Carolina Community College System. This
state policy provides for a 100% refund of tuition if
a student requests a refund prior to the first day of
class for the enrollment period. This policy also provides
for a 75% refund of tuition up to the 10% point of the
semester. The student activity fee is refundable in
the same manner as the tuition. NOTE: This policy is
subject to change by the North Carolina Community College
System.
RETURN
OF UNEARNED FEDERAL AID
Effective
Fall 2000, students receiving federal aid, who withdraw
from school before the 60% of the semester, may owe
a portion of the aid already received for the semester.
This will be figured by the Financial Aid office and
prorated according to the federal guidelines. Students
will be notified in writing as to the repayment amount.
If a student fails to make the repayment, the student’s
account will be referred to the U.S. Department of Education
for collection. This must be repaid before any additional
federal aid can be awarded at any college.
AUDITS
Note that
Title IV funds cannot be used to pay for an audit. If
a student changes a class to an audit at any time during
the semester, the student may owe a repayment. All audit
forms must be signed by a financial aid officer before
the audit can be processed.
VERIFICATION
The
following Attendance Verification Form must be completed
and returned to the Financial Aid Office within the
first week of classes in order to receive any remaining
Pell Grant balance on the 14th day of the semester.
Disbursements will be made at a later time if the Verification
Forms ( htm or pdf
format ) are received after the eighth calendar day
of class. For distance education classes, instructors
may verify attendance through email to the Assistant
Director of Financial Aid or the Director of Financial
Aid. Students are responsible in making sure that verification
is received.
<
back more
...
|
