Main Number
(252) 638-7268

FAX
(252) 672-7507

FAX Receiving Dept.
(252) 672-7519

Office Hours

Business Office Forms

Todd Murphrey,
Purchasing Agent & Equipment Coordinator
(252) 638-7263

Lindsey Long,
Accountant-Budgeting/Operations         (252) 638-7380
Budget, Grants,
Daily Deposit Review,and Year End Processes

Debbie Humphrey,
Accountant
-Accounts Receivable         (252) 638-7203
Accounts Receivable, Refunds, Travel, Debt Collection, Returned Checks, and Cafeteria Plan 125

Kisha Becton,
Accounting Assistant
(252) 638-7268
Back-up Cashier, Accounts Receivable, Petty Cash 

Gail Daniels,
Accounting Assistant
(252) 638-7371
Head Cashier

Sabra Smith,
Accounting Assistant
(252) 638-7269
Payroll & Health Benefits Representative

Glenn Tripp,
Accounting Assistant
(252) 638-7267
Accounts Payable  

Business Office

What you need to know:

Types of Credit Cards accepted are Visa, MasterCard and Diners Card. In order to get the Credit Card Authorization form, click here.

Return Check Policy

The college imposes a service charge for checks that are returned. The returned check fee of $20.00 went into effect on July 17, 2002. In addition to the fee, for a period of one year from the date of payment for the returned check, we will not accept a check as payment on the student's account for which the check was originally written. The only forms of payment accepted during the penalty year are cash, certified funds, and credit card.

We do not redeposit returned checks. When the college receives a returned check, the check writer is notified by certified mail and given 10 calendar days to settle the debt by cash, certified funds, or credit card. Fifteen days from the letter, the check will be turned over for collections through Craven County District Court or other means available to the College.

If you know that a check is going to be returned and you come by the Business Office and pay the check before the bank returns it, we will waive the fee and penalty. The check will be mailed to you once it is received from the bank.

Check Distribution

• Valid picture ID required (driver's license, military ID, college ID, employment ID - such as NADEP)
• Checks released to the payee only (not to spouse, child, parent, friend, etc.)
• Financial Aid Distribution (PELL, SEOG, grant & scholarship checks are mailed) (Loan checks may be picked up at the cashier window during normal operating hours) 
• Travel advances, travel reimbursement and other reimbursement checks for regular employees are held for distribution at the cashier window unless specifically requested to be mailed.  Reimbursements will be held for one week after notification to the employee then mailed.  Travel advances are not mailed.
• Payroll Check Distribution - paychecks and direct deposit notifications may be picked up at the cashier window from 8:30 a.m. to 3:00 p.m. on the last working day of each month.  Any remaining at 3:00 p.m. will be mailed.

 

Payroll Information

All full time payroll information and timesheets from all Divisions are due in the Business Office by the 5th WORKING DAY of each month. All part time payroll information and timesheets from all Divisions are due in the Business Office by the 3rd WORKING DAY after the 15th of each month.  Pay Day is the last working day of the month.


Times to pick up checks are 8:30 a.m. to 3:00 p.m. Pay checks will be mailed if not picked up by 3:00 p.m. on pay day.


All Employees are eligible for direct deposit. Authorization forms must be turned into the Business Office during office hours.


A valid ID is required along with a deposit slip(s) or a void check. Any information affecting withholdings such as NC-4, W-4 and insurance must be turned in by the 5th working day of the month.


Account Payable / Purchasing / Travel

Purchase orders are required for all purchases unless petty cash can be used. The limit for petty cash purchases is $24.99 (see Policies and Procedures section 6.2.1.3 for more details). Proper purchasing procedures must be followed.  Review Policies and Procedures section 6.2.3 for purchasing procedures. Original invoices are required for payment. Without the original invoice payment may be delayed. Read more about Purchasing Procedures at section 6.2.3 Policies and Procedures.

Requests for Reimbursement of Travel are due in the Business Office by the 5th of the month following the date of travel.  

Employees who will not be traveling any more in the current month should file for reimbursement immediately upon their return. Review Policies and Procedures section 6.2.1.5 for further information.

Travel advance requests are required to be submitted to the Business Office a minimum of ten working days prior to date of travel. Advances cannot be released prior to five working days before date of travel.